Completion Coordinator
Job Description
1. Education: Bachelor's degree or above in Computer Science, Software Engineering, Information Technology, Project Management, or a related engineering field.
2. Professional Experience:
2.1 Minimum 5 years of hands-on experience as an ICAPS© Administrator or Super User on large-scale international EPC projects (preferably in oil, gas, or petrochemicals).
2.2 Must be proficient in the OPERCOM® methodology and its practical application in project commissioning.
2.3 Must be proficient in the latest version of ICAPS© software, with full lifecycle experience from setup, configuration, training to delivery.
2.4 Proven experience in complete project completion documentation management, familiar with international project documentation delivery standards.
3. Project Experience: Experience in the Middle East region, particularly in Iraq or on TotalEnergies projects, is highly preferred. Must be willing and able to adapt to long-term assignment from Dubai to Iraq, understanding and committing to comply with the strict travel, accommodation, and security arrangements at the Iraq site.
4. Skills:
4.1 Excellent data management, analytical skills, and meticulous attention to detail.
4.2 Strong IT literacy and problem-solving skills for software-related technical issues.
4.3 Outstanding communication, coordination, and training skills, effective in working with multicultural teams and clients.
4.4 Fluency in written and spoken English (working language).
Responsibilities Duties:
CAPS System Management (Core Duty):
1.1 Reports directly to the Commissioning Manager. Database Setup & Configuration: As the designated ICAPS© Administrator, establish and maintain the master database within the Contractor's network; establish and maintain the Company's read-only database. Initialize the project structure, task types, test packs, and workflows based on the project system breakdown.
1.2 Documentation & Procedure Development: Develop and maintain the ICAPS Management Procedure and Data Initialization Files, defining the rules for data import, task generation, and reporting. Support the Commissioning Manager by contributing to the development of other commissioning deliverables as assigned.
1.3 Data Management & Maintenance: Develop and execute data management procedures to ensure accurate and timely import and synchronization of engineering data (e.g., equipment lists from the design team in Dubai) into the ICAPS© database. Strictly manage updates to the database due to design changes. Use ICAPS to track the status of all commissioning-related procedures and documents.
1.4 Team Training & Support: Provide training on ICAPS© operation and the OPERCOM® methodology to the project team (in Dubai /Iraq), acting as the primary point of technical support for daily use.
1.5 Progress Reporting: Conduct regular joint ICAPS© database reviews with the Company team, generating commissioning progress reports and forecasts based on real-time data.
Completion Documentation Coordination:
2.1 Database Management: Establish and maintain the project completion database, ensuring its integration with the ICAPS© and engineering databases.
2.2 Documentation Planning & Compilation: Plan, compile, and organize all pre-commissioning and commissioning dossiers in accordance with the OPERCOM® methodology.
2.3 Documentation Delivery: Compile and organize all pre-commissioning and commissioning dossiers in accordance with the OPERCOM® methodology, preparing the complete and compliant Completion Documentation Package for final handover (TOM - Transfer of Operation & Maintenance). Ensure all activities, punch items, and certificates are accurately recorded in ICAPS© as the authoritative basis for the final dossier.