Procurement Executive
Job Description
This role is open exclusively to UAE nationals and is suited to a detail-focused finance professional who thrives in a structured, policy-driven environment and has strong experience across invoicing, procurement, and financial controls.
The ideal candidate will hold a Bachelor’s degree in Accounting, Finance, or a related discipline, and bring 4–6 years of experience in a similar role within a multinational or regulated organisation. A strong understanding of accounting policies and procedures across invoicing, accounts receivable, accounts payable, and purchasing is essential, along with advanced proficiency in MS Excel. Experience with Microsoft Dynamics 365 is highly desirable. Candidates should be detail-oriented, proactive, highly organised, and a collaborative team player, with an analytical mindset and a drive for process improvement and operational efficiency.
Responsibilities Duties:
Reporting to the Head of Finance, the Finance Associate will be responsible for preparing customer invoices accurately and on time, ensuring all supporting documentation is complete and reconciled against management information and system reports. The role involves tracking variances between supervisory data and invoices issued, maintaining records of monies received, and liaising closely with internal stakeholders to ensure correct allocation of funds. The Finance Associate will also issue late submission and late payment fee invoices and support receivables reconciliation to ensure timely collection of payments.
The successful candidate will manage procurement and purchasing activities, ensuring all purchase requisitions, purchase orders, travel and training requests are processed in line with approved authority matrices and internal policies. Responsibilities include maintaining accurate procurement logs, validating supporting documentation, raising queries where required, and confirming that supplier invoices are entered correctly with appropriate approvals.
Expense management and record keeping form a key part of the role. The Finance Associate will reconcile purchasing credit card statements, ensure approvals are in place, confirm receipts are provided, and escalate any discrepancies. Accurate data entry into Microsoft Dynamics 365, maintaining petty cash records, and completing monthly and quarterly counts are also essential responsibilities.
Additionally, the Finance Associate will support supplier and customer reconciliations, including statements of account, delivery notes, and credit notes, and will prepare quarterly reconciliations to ensure accuracy. The role may involve deputising for other members of the finance team when required and providing administrative or secretarial support.