Office Administrator
Job Description
- 3-5 years of experience working as an Administrative Assistant.
- Knowledge of office management, company office procedures, and company policies.
- Excellent verbal, written and interpersonal communication skills.
- Friendly professional demeanor and team player.
- Strong organization skills, time management skills and problem-solving skills.
Responsibilities Duties:
- Ability to build rapport with clients, customers, and SMO site staff.
- High Level of accuracy and attention to detail.
- Ability to multitask and manage multiple projects simultaneously.
- Being able to enjoy working in a diverse multicultural environment.
Key Skills:
- Support the Service & Maintenance Organization (SMO) Staff with administrative related activities as needed.
- Import, Export, and domestic shipment coordination for parts/tools coming in and out from site.
- Provide support to material management, including warehouse organization of spare parts shipping and receiving, as well as end-of-term inventory reconciliations.
Experiance Qualifications:
- Process orders and payments to vendors for spare parts, consumables, and office supplies
- Provide coordination and support for the site operation and accounting processes.
- Understand the importance of Quality Assurance, FDA and OSHA regulations and provide QA and engineering document controls required by QMS (Quality Management System).
- Control and update equipment calibration records.
- Support coordination of safety trainings and record keeping as required by the company.
- Maintain accounting documents as directed by the management.
- Assist SMO management in preparing documents and presentations as needed.
- Assist with special projects as required.
Benefits:
Training, health, insurance, commuting support, lunch service etc.