Executive Assistant
Job Description
We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team in our dynamic engineering services company based in Dubai, UAE. The ideal candidate will play a pivotal role in ensuring smooth office operations, managing schedules, and facilitating effective communication across all levels of the organization.
Requirements:
- Bachelor’s degree in Business Administration or related field.
- 2–4 years of experience in executive/administrative support roles in the UAE.
- Prior exposure to vendor registration, documentation, or government portal coordination is preferred.
- Strong proficiency in MS Office (Excel, PowerPoint, Outlook); ERP knowledge (e.g., Epicor) is a plus.
- Highly organized with strong follow-up skills and attention to detail.
- Professional communication skills with ability to handle confidential information.
- Experience working with cross-functional teams and external stakeholders.
- UAE driving license preferred.
Responsibilities Duties:
- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Coordinate meetings, prepare agendas, and take detailed minutes.
- Handle confidential information with utmost discretion and professionalism.
- Liaise between executives and internal/external stakeholders to ensure timely communication.
- Assist in preparing reports, presentations, and correspondence.
- Organize and prioritize multiple tasks to meet deadlines efficiently.
- Support project management activities as required.
- Manage vendor registration processes across client and government portals, including documentation submission, follow-ups, and maintaining updated records.