Company is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies.
With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us.
As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.
We currently have an opening for an Administrative Supervisor in our Washington, DC office.
The Administrative Supervisor, under the direction of the Director of Business Operations, oversees the day-to-day operations of assigned departments for the local office and has a lead role in coordinating Firmwide initiatives and activities.
The Firm has a range of diversity initiatives including our Company Affinity Networks (PHANs), Women’s Initiative, and PH Balanced.
These initiatives provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive.
Learn more about our Global Diversity, Inclusion and Wellness Initiatives here.
Responsibilities Duties:
The Administrative Supervisor, under the direction of the Director of Business Operations, oversees the day-to-day operations of assigned departments for the local office and has a lead role in coordinating Firmwide initiatives and activities.
In this capacity, the Administrative Supervisor will:
Provide supervision and guidance regarding the workflow, resources and priorities in assigned functions; May supervise direct report staff and/or projects;
Manage the workflow, resources and priorities in assigned functions;
Oversee and perform daily administrative operations and services for local departments including Client Service Specialists, Paralegals, Office Services, Records, Facilities and/or Reception;
Execute the Firm’s initiatives and operations at the local level, such as office implementations, projects, programs, and events including but not limited to moves, maintenance, security and resource management activities; Plan and execute office events;
Participate in the hiring process for administrative staff including the interview process;
Participate in budget control and maintenance in assigned departments;
Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships;
Maintain accurate administrative files, spreadsheets and databases; Generates reports and presentations;
Update process and systems with respect to office moves, staffing changes and other office transactions; Assist with budget control maintenance;
Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;
Assist with related events/activities, as needed;
Work beyond scheduled hours as required; and
Handle additional related projects as necessary.
Key Skills:
Advanced proficiency in Microsoft Office Suite;
Fundamental proficiency in planning, allocating and reconciling an operations budget;
Fundamental to Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment;
Fundamental knowledge of records management, preferably in a legal environment;
Fundamental knowledge of facilities procedures and best practices;
Fundamental knowledge of reception procedures and best practices; and
Fundamental knowledge of office management and procedures (preferred).
Experiance Qualifications:
Bachelor’s degree (preferred);
At least 2 years of supervisory experience (preferred); and
At least 6 years of experience in a professional services or legal environment (required).
Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.