Job Description

• Company is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies.
• With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us.
• As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.
• The Firm has a range of diversity initiatives including our Company Affinity Networks (PHANs), Women’s Initiative, and PH Balanced.  
• These initiatives provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive.  
• Learn more about our Global Diversity, Inclusion and Wellness Initiatives here.

Responsibilities Duties:

• We have an opening for a Specialist, Business Development Events in our New York office.

  The Specialist, Business Development Events will:

  Plan, manage and execute client facing business development events, as well as internal events as requested;
• Strategize with the business development team to conceptualize and source ideas and venues for client development events;
• Handle all aspects of event logistics including coordinating with any vendors, key internal and external stakeholders, invitations, email communications, confirmations and post-event follow up;
• Assist with the firm’s annual partner meeting;
• Create and manage event specific budgets, timelines and milestones for events;
• Conduct domestic and international venue research;
• Book and source venues and vendors, negotiate with providers, handle all event contracts and terms, manage resources, coordinate logistics before, during and after events and programs;
• Provide updates to key internal stakeholders on attendance, deadlines and deliverables;
• On-site event management and post-event follow-up including final cost reporting, follow-up correspondence and activity tracking;
• When applicable, work with the internal Conference Center and/or Caterer and IT to coordinate logistics including catering/menu selections, booking of appropriate rooms/layout, day-of staff assistance, Audio Visual set-up, etc. for internal office events;
• Coordinate all event details including decisions about menu, décor, entertainment, security, photography, videography, and agenda;
• Organize events in conjunction with conference sponsorships;
• Must be willing to work weekends and evening hours at event venues to ensure logistics are running smoothly;
• Must be willing to travel when necessary; and
• Handle additional related projects as assigned.

Key Skills:

• Experience working with production companies, DMC’s and hotels and supporting large conferences;
• Outstanding project management skills and ability to execute projects in a manner that keeps all stakeholders aware of progress, developments, challenges and opportunities;
• Excellent verbal and communication skills, including attention to detail and proofreading;
• Works well in a fast-paced environment with shifting priorities to meet time-sensitive deadlines, as well as manage multiple projects simultaneously; and
• Outstanding initiative and problem-solving capabilities with a resourceful and driven attitude.

Experiance Qualifications:

• At least 5 years’ experience in event planning (required); and
• Law firm and/or professional services experience (preferred).

Benefits:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
• Voluntary 401k plan and profit sharing
• 10 paid holidays per year, and a generous PTO program
• Family Support including Paid Parental Leave and Fertility coverage
• Bright Horizons (Back-up child care, elder care and online tutoring)
• Dependent Care
• Wellness programs (Employee Assistance Program, mental health and well-being events)
• Anniversary Bonus Program
• Professional Development Programs
• Transportation Allowance and Commuter Benefits
• Auto/Home/Legal Insurance
• Pet Insurance
• Employee discounts
• And more!