Administration Officer
Job Description
A well established Dubai based company is looking for an experienced Administrative Officer.
To be successful in this role, we envision that you will bring at least 5 years of administrative experience in UAE within a fast-paced professional services environment
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years' experience in an administrative or office management role, preferably within an engineering consultancy, construction, architecture, or professional services environment.
- Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organisational, multitasking, and time management skills with exceptional attention to detail.
- Proven ability to handle confidential information with professionalism and discretion.
- Experience supporting office operations, document control, meeting coordination, and basic finance and HR administration.
- A professional, approachable, and customer-focused attitude with excellent interpersonal skills.
Responsibilities Duties:
We envisage success in this role to include:
- Organization & Multitasking: Proven ability to manage multiple tasks, prioritize competing deadlines, and adapt to changing business needs.
- Technical Skills: Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, and PowerPoint) and Google Workspace (Docs, Sheets, Forms, Drive, and Calendar).
- Communication: Excellent verbal and written communication skills with experience managing correspondence and collaborating effectively across teams.
- Problem Solving: Skilled at resolving office-related issues, including equipment malfunctions, scheduling conflicts, and day-to-day operational challenges.
- Financial & HR basics: Knowledge of petty cash management, invoice processing, expense tracking, basic bookkeeping, and employee onboarding support
- Administrative Support: Experience in answering and directing phone calls, managing emails, handling incoming and outgoing mail, and preparing office correspondence and memos.
- Administrative Management: Coordinate reception operations and managed driver schedules, assignments, and transportation logistics.
- Office Management: Manage office supplies, coordinated maintenance of office equipment and facilities, and ensured a well-organized workplace.
- Scheduling & Meeting Coordination: Organize meetings, booked venues, prepared agendas, coordinated logistics, and supported project-specific administrative requirements.
- Documentation & Records Management: Maintain company databases, managed document control, tracked expenses, and ensured records were accurate, organized, and compliant with company policies.